As a project manager working with various consultancy firms, I have worked with many different project management tools over the years. Yet from this list compiled from prompts written to LLMs I have personally used only two of them.
My interest in these kinds of tools started around 2012-2015. Asana must have built a really good marketing strategy back then, because I only heard about older tools like Wrike much later. I started using Asana with a few small teams (in those years you could add 1-2 users to your team on the free plan). For me the most important things were simply speed, fluidity and reliability, because at the same time I was using it for keeping notes, organizing and classifying projects, and most of all for arranging and completing tasks in a to-do list logic. Dividing the work, distributing it and tracking it were also very practical. In my opinion, Asana's extremely simple and successful UI/UX let users work with the tool without getting bored, without getting confused and without any struggle, and then keep using it and I think their biggest success came exactly from there.
Apart from that, I tried using Monday. It had a much more vivid interface, but I needed to put in a bit more effort to understand it, and after a short trial I did not continue. The fact that my data in Asana is still there even though I was on a free account, and that I can still log in without any problem (even after not logging in for years), are positive points about the brand for me.
In the age of AI agents, especially with tools like OpenClaw, I think individual users' interest in this kind of project management tool has almost disappeared and I am oneof them. Why would I spend both money and more time on a clunkier project manager, entering and checking data one by one, when I already have an AI assistant that remembers everything, carries out all the tasks and checks itself?
For big projects the situation is not very different.Here too, in at most one month, you can build your own custom project manager interface tailored specifically to your company and your team, continuously adding the features you want and today the way things work is shifting rapidly in this direction. So the tools currently on this list will either integrate with AI and become fully customizable for companies, as Asana has long been trying to do, or unfortunately they will keep shrinking over time.
A last note: in this first LLM visibility content of ours, we will refresh and update the data every 3 or 6 months so together we will keep watching how the ranking changes.
